Scanning with the Copier in B211B

Your scan jobs will be delivered to you as email with a pdf attachment.
To use the scanner, you must have a 4-digit code, provided by the EE Purchasing office.

Note: "Button" means an actual hardware pushbutton to the right of the operator panel (display). "Softkey" refers to a button-shaped icon in the touch-sensitive operator panel.

1. The operator panel should have a login screen.
   
   • If the display is blank, press the Energy Saver button.
   • If it doesn't have a login screen, press the ID button.
2. Use the number buttons to enter your 4-digit code in the Dept ID slot;
   Leave the Password slot empty;
   Press the ID button.
3. Press the Send softkey to select scanning.
4. Press the Address Book softkey to select who you want your scan emailed to.
   
   • A list of recipients will appear.
   • Press the recipients(s) you want to send to. A checkmark will appear next to the recipient(s) you select.
   • You can select multiple recipients.
   • If you accidentally select the wrong recipient, press it again to clear the checkmark.
   • Press the OK softkey when you are finished selecting recipients.
   Alternative: You can press the E-Mail softkey and enter any email address.
5. Optional: set email options -- see instructions below.
6. Optional: set scanning options--see instructions below.
7. Place your documents in the automatic feeder, face up.
8. Press the large green Start button to scan your documents.
9. Press the ID button to log off. (You will be logged off automatically after a while if you don't press this button.)

Setting email options :

If you are sending a single scan job to yourself, you probably won't want to bother with the email options. If you are doing several scan jobs or sending to somebody else, the options can be useful.

To set email options, press the Send Settings softkey at the lower right of the control panel. There are four options that you can enter:

• Doc Name: the email attachment's filename. If you don't set this, the default filename will be something like "0024_001.pdf".
• Subject: the email message subject line. If you don't set this, the default subject will be "Attached Image".
• Message: a text message to be included in the email with the attachment. The default is no message.
• Reply-To: add a "Reply-To" address to the email. The sender ("From" line) of the message will always be eescan@princeton.edu. If the recipient of the email clicks Reply, their reply will be automatically addressed to eescan@princeton.edu unless you enter a Reply-To address.

Setting scanning options:

The default scanning options will usually work ok. For special needs or difficult original documents, you might want to set different scanning options. To do this, press the down arrow softkey under "Scan Settings" at the upper right of the operator panel.